Case Study | Space Availability

Biotechnology company increases available space with amenities update

Challenge

Understanding the space utilization and optimizing available space in San Francisco HQ following a shift to a flexible seating model.

Impact

Avoided $13M annually in expansion costs by implementing amenities changes rather than expanding into additional space.

Objectives

The workplace team at a biotechnology company wanted to understand the impact of their unassigned seating policy on space utilization in their San Francisco headquarters. Traditional methods like manual surveys were insufficient for understanding the actual usage of their spaces, prompting them to seek a more effective solution.

Solutions

A biotechnology company analyzed space utilization at their headquarters using the Occupancy Intelligence Platform. The data revealed inefficiencies due to areas being passively occupied by personal items instead of employees. By designating specific areas for personal belongings, the company increased workspace availability and avoided the need for additional real estate, resulting in significant cost savings.

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Understood active and passive occupancy

Captured detailed data on person count, active, and passive occupancy.
Identified passive occupancy issue

Identified inefficiencies in space usage due to passive occupancy by personal items.
Implemented amenities changes

Created designated areas for personal belongings, enhancing workspace availability.
$13M expansion cost savings

Reduced the need for real estate expansion, leading to $13M in expansion cost savings.

Benefits

Occupancy intelligence enables workplace leaders to optimize office characteristics and amenities for employee needs.

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Platform features

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Lab efficiency

Understanding space utilization within context of floor plan to understand actual lab usage compared to capacity to make necessary adjustments; reduce power consumption and cleaning costs to align with actual equipment usage.

Passive time analytics

By understanding both active and passive occupancy and real-time and historical space utilization, leaders can implement design or policy changes to increase lab space availability and improve employee experience.

Space booking automation

By integrating with leading booking systems, you can make it easy for employees to find and reserve available spaces anywhere on your campus, including displaying real-time availability on Kiosks to ease space finding on-the-fly.

Space usage timeline

Identifying availability trends and shortage events by location, time, and space types can help make informed adjustments to design, policies, or amenities to optimize availability across your campus.

Empowering your workplace team with confidence

No matter the challenge, we’re here to support you every step of the way. Our dedicated team ensures you have not only your workplace data but also the latest industry trends and global insights. With us by your side, you can make informed and confident decisions to enhance your workplace experience.