4 Tips for Optimizing Space Availability with Artificial Intelligence (AI)
VergeSense is the industry leader in providing enterprises with a true understanding of their occupancy and how their offices are actually being used.
As artificial intelligence (AI) becomes increasingly integral to modern operations, organizations are leveraging its capabilities to streamline processes and enhance efficiency. One key area where AI is making a substantial impact is in optimizing workplace space availability. By utilizing AI-driven insights, companies can significantly improve space utilization, elevate employee experiences, and reduce operational costs.
In our recent webinar, "AI for Workplace Decisions," experts Jamie Kinch, VP of Corporate Real Estate and Facilities at Moderna, Kelby Green, Co-founder and CTO at VergeSense, and Kanav Dhir, VP of Product at VergeSense, explored the latest trends in AI for the workplace. They shared valuable insights on how AI is transforming workplace operations and highlighted its potential to revolutionize space management. Here’s their top four tips for optimizing space availability with AI.
1. AI Can Transform Workplace Processes
By utilizing AI, organizations can streamline processes and optimize efficiency, ultimately propelling their success in an ever-evolving business landscape. Tools like Workplace Assistant are revolutionizing the way workplace data is handled, freeing up employees from time-consuming data processing roles. This enables quick data analysis, empowering users to navigate and understand their data much faster.
Previously, questions that took weeks to answer can now be resolved in minutes, significantly reducing the need for meetings and lengthy discussions. This shift allows workplace teams to dedicate more time to implementing changes and making improvements, rather than getting bogged down in data analysis.
Key Takeaway: AI can streamline the workplace decision-making process, allowing more time for high-value tasks and driving organizational efficiency.
2. Higher Efficiency, Higher ROI
AI technology can help organizations achieve increased ROI. Collecting utilization data through sensors allows businesses to ask complex questions and iterate on answers, leading to improved building design and utilization.
Kinch shared a compelling example of how AI-powered sensors enabled his team to analyze conference room usage and resource allocation at Moderna, optimizing space utilization within their organization. Using Workplace Assistant, he was able to quickly ask and answer questions based on sensor data, gaining valuable insights without the frustration of manual analysis.
Key Takeaway: AI-powered solutions like Workplace Assistant provide rapid insights, allowing you to improve space availability and efficiency in the workplace swiftly. This leads to increased ROI and decreased wasted costs.
3. Analyze More Data Faster
To fully understand workplace usage and availability, organizations need data from multiple sources. However, integrating these disparate data sources and creating a cohesive story for effective decision-making can be challenging.
AI provides the flexibility to unify various data sources, offering decision-makers comprehensive context. Workplace Assistant is particularly valuable in this use case, allowing you to gain deeper insights and make more informed decisions. It eliminates the complexities of data integration, empowering decision-makers with a holistic understanding of workplace dynamics.
Key Takeaway: AI makes it easy to view and analyze multiple data sources, providing a clearer, more comprehensive picture of workplace usage and availability than ever before.
4. AI’s Role in the Workplace of the Future
As workplaces become more agile and adaptable, traditional roles within businesses will transform. Developing the necessary skills to leverage AI effectively is crucial, enabling organizations to quickly iterate on data-driven insights to adapt and optimize their workplaces.
According to Microsoft data, 75% of knowledge workers use AI at work today, and 46% of users started using it less than six months ago. Users say AI helps them save time (90%), focus on their most important work (85%), be more creative (84%), and enjoy their work more (83%).
As workplaces become more data-driven, the role of AI in assisting decision-making is becoming increasingly vital. Organizations must familiarize themselves with this transformative technology to stay competitive. By understanding and adopting AI-powered solutions, businesses can ensure they are well-equipped to navigate the future workplace landscape.
Key Takeaway: AI will be a crucial asset as the workplace continues to evolve. Those who choose to learn and understand AI-powered solutions now will benefit in the long run, staying ahead in an increasingly data-driven environment.
Enhancing Space Availability With AI
AI-powered solutions like Workplace Assistant make understanding space availability in the workplace easier than ever. Workplace Assistant combines the capabilities of a real estate strategist, workplace experience expert, and occupancy analyst—all at your fingertips. By analyzing active and passive time usage, meeting room usage, and space booking, organizations can understand how spaces are used and identify shortages.
Workplace Assistant helps answer critical questions, such as:
- Am I running out of any particular space types?
- What changes can I make to free up more available conference room space?
- How can I right-size meeting rooms, identify the most popular space types, and make decisions about layout to enhance efficiency and eliminate wasted space?
Enhancing Space Usage and Improving Employee Experience
By leveraging AI to optimize space availability, organizations can maximize operational efficiency and enhance employee satisfaction:
- Personalized Recommendations: Workplace Assistant provides tailored suggestions for space optimization, ensuring that every area meets actual usage demands. Personalized recommendations help create a workplace environment that is conducive to productivity and employee well-being.
- Efficiency Gains: AI reduces the time and effort spent on manual data analysis, allowing teams to focus on strategic initiatives and workplace improvements. This increased efficiency translates into better resource allocation and overall workplace performance.
AI is transforming how organizations manage and optimize their workplace environments. By adopting AI-powered solutions like VergeSense Workplace Assistant, occupancy planners, and space designers can gain actionable insights into space utilization, enhance operational efficiency, and improve employee experience. As the workplace continues to evolve, embracing AI technologies will be crucial for staying agile and competitive in the future landscape.
Ready to transform your workplace? Watch our full webinar to see how AI can revolutionize workplace decision-making and space optimization. Discover the power of occupancy intelligence and start optimizing your space today. Learn more about Workplace Assistant.